Administrative Assistant

Responsibilities



Supports the Director, Managers, and staff


Reports directly to the principal and office manager
Responsible for confidential and time-sensitive material
Ability to effectively communicate via phone and email, ensuring that Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
Provides general office support which may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, processing expense reports, and maintaining electronic and hard copy filing systems
Schedules work, establishes priorities, and ensures deadlines are met
Follow through on tasks to successful completion, often with deadline pressures
Responsible for maintaining day-to-day business operational processes and systems that support the faculty and clients
Place orders for office equipment or business needs
Responsible for maintaining day-to-day business operational processes and systems that support the faculty and clients
Coordinate and schedule meetings (virtual and in-person) and prepare meeting agendas
Assist with onboarding procedures for new employees
Updating and managing the company's website
Help with staffing, including finding staff when employees call out on short notice
Other duties as assigned

Qualifications

Able to work in-person
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 Years Minimum Field of Expertise
Bilingual in English and Chinese
One to two years of clerical experience; or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the duties
Creative and innovative, with the ability to multitask and problem solve quickly
Able to make independent decisions on a daily basis, addressing the best way to handle specific tasks
Attendance/Punctuality - is consistently at work and on time
Excellent attention to detail and follow-through

Benefits

$16 - $20( 20-30 hours a week)
Monday to Friday

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